Mobile Procurement Solution

Simplify purchasing, approvals and receivals with seamless Microsoft Dynamics 365 Business Central integration.

Purchasing rarely happens entirely at a desk.

Warehouse teams need to receive goods as they arrive. Field employees need to raise purchase orders while working away from the office. Managers need to review and approve expenditure without becoming a bottleneck. Finance and procurement teams need accurate, timely information in Microsoft Dynamics 365 Business Central.

When these activities rely on paper forms, spreadsheets, emails or disconnected applications, the purchasing process slows down. Information is entered more than once, approvals become difficult to track, and Business Central may not reflect what is happening operationally until much later.

Integral’s Mobile Procurement Solution connects these activities in one practical mobile process. It enables employees to create purchase orders, complete approvals and record goods receivals from almost anywhere, while maintaining seamless integration with Microsoft Dynamics 365 Business Central.

Why traditional purchasing processes create operational delays

Many organisations have a capable ERP platform but still manage important purchasing activities outside it. A purchase request may begin in an email or spreadsheet. The approver may need to be contacted separately. Warehouse employees may record a delivery on paper before someone enters it into the system. Supporting photographs or quality checks may be stored in another location.

This fragmented approach can lead to:

• Delayed purchase order creation and approval
• Duplicate data entry and unnecessary administration
• Limited visibility of outstanding purchases and receivals
• Inconsistent purchasing controls
• Errors between ordered and received quantities
• Missing documentation or photographic evidence
• Difficulty maintaining a complete audit trail
• Delayed updates to inventory and procurement records

These issues become more significant for organisations with multiple sites, mobile employees, busy warehouses or distributed approval responsibilities.

A connected mobile procurement process

Integral’s Mobile Procurement Solution brings the essential stages of purchasing into an accessible mobile experience. Employees can complete tasks at the point where the work occurs, while approved information is synchronised with Business Central.

This helps the organisation maintain a single, reliable view of its purchasing activity without forcing every employee to work directly inside the ERP interface. The solution supports the complete operational flow from purchase order creation through to goods receival.

Create purchase orders from anywhere

Authorised employees can create purchase orders using a mobile device, whether they are in the office, warehouse or field. The application provides a focused interface for selecting the supplier, entering order details and adding the required items.

Creating the order at the point of need reduces delays and removes the need to send handwritten notes, spreadsheets or emails to another employee for re-entry.

Automate purchase approval workflows

Approval delays can interrupt operations and make purchasing difficult to control. The Mobile Procurement Solution uses Microsoft Power Platform capabilities to route purchase orders through the appropriate approval process.

Managers can review purchasing activity and complete approvals without needing to be physically present in the office. Automated workflows help organisations apply purchasing policies consistently, improve visibility of pending approvals and maintain a clearer record of who approved each transaction.

Record goods receivals with photo verification

Warehouse and field teams can record goods as they are received and compare delivered quantities with the original purchase order. Employees can also capture photographs to support the receival or quality assurance process.

This provides useful evidence when an item is damaged, incomplete, incorrect or requires further review. Recording the receival at the delivery point improves accuracy and gives procurement, warehouse and finance teams faster access to the same information.

Continue working online or offline

Mobile teams do not always have a reliable internet connection. The solution supports online and offline work, allowing employees to continue completing purchasing activities when connectivity is limited. Once a connection is restored, the application can synchronise the information automatically.

This is particularly valuable for field operations, remote sites, warehouses with limited coverage and employees who regularly move between locations.

Seamless integration with Microsoft Dynamics 365 Business Central

A mobile application creates the greatest value when it is connected to the organisation’s core business system. Integral’s solution integrates with Microsoft Dynamics 365 Business Central so purchasing information moves through a connected process rather than remaining isolated in a separate application.

This integration helps organisations achieve:

• More timely purchase order information
• Accurate supplier and item selection
• Improved visibility of approval status
• Better alignment between ordered and received quantities
• More accurate inventory and procurement records
• Reduced manual entry into Business Central
• A clearer end-to-end audit trail

Business Central remains the central business management platform, while the mobile solution gives operational employees a simpler way to complete the tasks relevant to their roles.

Built with Microsoft Power Platform

The Mobile Procurement Solution uses Microsoft Power Platform technologies, including Power Apps and Power Automate, to deliver a flexible mobile experience and workflow automation.

This provides a strong foundation for adapting the solution to an organisation’s processes, approval requirements and operational environment. It also allows the mobile experience to work as part of the broader Microsoft business application ecosystem.

Business benefits across procurement, warehouse and field operations

Faster purchasing

Employees can raise purchase orders when and where they are needed, reducing unnecessary hand-offs and waiting time.

Improved governance and visibility

Structured approval workflows and clearer transaction status help managers maintain control without slowing down operations.

Reduced paperwork and manual entry

Capturing information once at the source reduces duplicate administration and the risk of transcription errors.

More accurate receival records

Warehouse and field employees can confirm delivered quantities and capture supporting photo evidence at the point of receival.

Increased productivity for mobile teams

Employees can complete purchasing activities using a practical mobile interface rather than returning to the office or relying on another employee.

A stronger audit trail

The connected process provides greater visibility from purchase order creation and approval through to goods receival.

Who is the solution designed for?

The Mobile Procurement Solution is well suited to organisations that use Microsoft Dynamics 365 Business Central and have purchasing activity across warehouses, project sites, service operations or mobile teams.

• Procurement and supply chain teams
• Warehouse and inventory operations
• Construction and project-based businesses
• Manufacturing and distribution organisations
• Field service teams
• Multi-site businesses
• Operations managers seeking stronger purchasing visibility
• Finance teams aiming to reduce manual processing

Make purchasing easier without losing control

Mobile procurement is not simply about moving a paper form onto a phone. It is an opportunity to create a faster and more connected purchasing process across operational teams and Business Central.

Integral’s Mobile Procurement Solution combines accessible mobile purchasing, automated approvals, accurate goods receivals, photo verification and online/offline capability in one connected platform.

The result is a more efficient process with better information, stronger controls and improved visibility from purchase order to receival.